Controlled subcontract orders
Set delegated spending limits and route orders above authority for approval.
BUILT FOR UK CONSTRUCTION
A clearer way to manage construction payments.
Bring subcontract applications, valuations, payment notices and compliance into one organised workspace. Built for the commercial realities of UK construction.
Designed for main contractors, specialist contractors and their subcontractors.
WORKSPACE PREVIEWTHE PAYMENT LIFECYCLE
Workflow overviewFrom order to final account.
01SubcontractsOrders & approvals
02ComplianceDocuments & reviews
03NoticesPayment & Pay Less
WORKFLOWSTATUS
Order approvalControlled
Subcontractor onboardingVerified
Monthly applicationsTracked
Payment / Pay Less NoticesDrafts
Illustrative product overview — not live customer data.
THE PLATFORM
Less administration.
Greater visibility.
Less paperwork. Fewer missed steps. A clearer route from subcontractor application to assessed value, notices and payment.
Compliance before payment
Require approved insurance and accreditations before subcontractors can apply.
Monthly application cycles
Set a company submission cutoff and automatically allocate late applications to the next month.
One place for every job
Subcontractors can access jobs from multiple contractors through their own account.
Payment & Pay Less Notices
Bring assessments, notified sums, notice deadlines and the reasons for any deductions into one controlled workflow.
A traceable audit trail
Record order acceptance, approvals, document reviews and application submissions.
HOW IT WORKS
From application
to final account.
Eight connected stages, from subcontract award and compliance through valuation, statutory notices, payment and final account.
Subcontract order
Set the order value, payment terms and delegated approval authority.
Compliance & signature
Collect the signed subcontract, insurance and required trade accreditations.
Monthly application
Subcontractors submit cumulative valuations through their own secure workspace.
Assessment & valuation
Review the application against progress, agreed changes and the contract.
Payment Notice
Prepare the notified sum and supporting assessment against the contractual timetable.
Pay Less Notice
Where applicable, document the revised sum and basis of calculation before the deadline.
Payment & retention
Keep certified amounts, payment status and retention obligations visible.
Final account & close-out
Bring outstanding balances and retention release into the final account process.
PAYMENT NOTICE CONTROL
Know what is due.
Know what needs issuing.
Payment Notices and Pay Less Notices are too important to leave buried in inboxes and spreadsheets. PayLedger is being developed to bring the assessment, the notified sum, supporting calculations and key notice dates together in one traceable process.
Notice generation, delivery and deadline automation are planned capabilities, not yet available in the current platform. Contractual and statutory notice obligations remain with the parties.
Make the amount due and the basis of calculation easy to review and record.
Support the proposed reduced payment with the relevant valuation and reasons, within the applicable notice period.
Work towards a connected calendar of contractual dates and notice responsibilities.
READY TO SEE MORE?
Take control of your
commercial process.
Tell us how your subcontract process works today. We'll show you where PayLedger can help.
Talk to PayLedgerHELPFUL ANSWERS
Common questions.
Clear answers before you commit.
What do I need to get started?
Start with your company details, subcontract information and payment terms. Tracker can be used to record applications received by email. Contractor plans include an invited subcontractor workspace. Contact our team if you would like help choosing a plan.
Where is my data stored?
PayLedger uses hosted cloud infrastructure for application and database services. Access is controlled through authenticated accounts and company-level permissions. Contact support for current hosting-region, retention and data-processing details before making a procurement decision.
What does PayLedger do with my documents?
Documents are used to support the subcontract and payment workflows you choose to use. We do not describe document processing as legal verification. Any automated or AI-assisted features will be identified separately with their availability and limitations.
Is PayLedger legal advice?
No. PayLedger is a commercial administration tool, not a solicitor or adjudicator. Your team remains responsible for checking the signed subcontract, statutory obligations, notice content, service method and payment deadlines.
What does it cost, and what happens when a trial ends?
Our indicative monthly plans start at £19.99 plus VAT for Tracker. Starter, Professional and Business are priced by contractor company; Enterprise is quoted individually. Trial duration and post-trial billing arrangements will be confirmed before activation.
Are subcontractors charged to submit applications?
Invited subcontractors can use the portal without a separate subscription under eligible contractor plans. The Tracker plan is for contractor-side manual recording and does not include a subcontractor portal.